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Monday, March 23, 2009

Ask a busy person to do it .....

Several months ago someone said to me didn't you know that if you're always busy you will be the one that always gets asked to do things .... I had never heard that before and wanted to know why that is ..... Donald Mitchell sums it up well in the article below .... maybe I should stop being so busy then my load won't get increased ... ..alternatively I could say no..... hmmmmmm

"If You Need to Get Something Done on Time, Ask a Busy Person to Help You" by Donald W. Mitchell

One of the first things that any business leader learns is that some people can accomplish a hundred times more than other people can. Assign a critical task to one of these highly productive people, and you will be most pleased with the timely results . . . no matter how busy the person is. How do highly productive people do it? They pay attention to the following principles of working with good discipline

1. Structure work to make good use of the time available. That means if some of the required tasks take longer than others, they start those lengthy activities first. In addition, they schedule all tasks to be accomplished over the ideal length of time and completed in optimal order.

2. They only take on assignments for which they have enough time and resources to achieve good results and still meet the final deadline. Following this discipline usually means planning a project in some detail before agreeing to work on it.

3. They delegate whatever can be done acceptably by someone else so that the organization accomplishes more than it otherwise would. This means being aware of what other people in the organization are capable of doing and what they are working on.

4. They assign subtasks to outside specialists and organizations when such resources can add important value to the project results. This requires understanding the quality of work that can be done internally and externally within the necessary schedule.

5. They know which disciplines can add important benefits to an assignment. To choose the right disciplines requires a lot of continuing learning, experience with a variety of tasks, and an interest in making on-going improvements.

6. They keep asking if anything that’s been started is no longer needed. They drop activities that are unimportant or which have proven to be inappropriate.

With so much to do before becoming highly effective, how do such busy people cram in all the efforts required to become so highly productive? It 's easy: They combine a never-ending thirst to learn with efficient resources for gathering new knowledge and insights while continually polishing and building on what they already know.


Kay said...

Saying "no" is difficult. If you really don't want to do something, and the request is over the top but you still can't say no, try saying "This week I have already committed my time to do p q r s t u v w ... Which one of these would you like me to give up so that I can do this for you?"

Sophia Elise said...

Ooooh! I like that one!!! Will def use that next time if I can't say no :-) Thanks Kay!